Navigate via Spend management → Reimbursements.
#How Reimbursements Get Here
Employees submit expenses via the page (under Personal → Expenses in the sidebar). Once submitted, an expense becomes a reimbursement document that appears in the Reimbursements → Inbox for finance review.
The flow: Expense (employee) → Reimbursement (finance) → Paid.
#Reimbursement Tabs
Same tab structure as Bills:
| Tab | Contains |
|---|
| Inbox | Newly submitted reimbursements |
| Approving | Reimbursements in approval |
| Scheduled | Approved reimbursements awaiting / in payment |
| Paid | Fully paid reimbursements |
| Discarded | Declined reimbursements |
#Reviewing a Reimbursement
Open a reimbursement to see:
- Submitting employee
- Entity, currency, amount
- Expense lines (description, GL account, tax, receipt attachments)
- Approval log
The action buttons mirror Bills: Approve or Reject. Rejecting opens the Add comment dialog where you can note the reason; the reimbursement moves to the Discarded tab.
#Payment
Approved reimbursements move into the Scheduled tab and are paid through the same payment-batch flow as vendor bills (see Scheduling payments). The payment is sent to the employee's reimbursement bank account.
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