Accounts Payable (AP) in Light manages the invoice-to-payment process for vendor bills. This module handles vendor management, bill entry, approval workflows, payment execution, and spend analytics ac...
Last updated Feb 18, 2026 · 2 min read
The invoice-to-payment (I2P) process is the complete workflow from receiving a vendor bill through to payment and reconciliation. In Light, this includes:
AP integrates with GL, Bank Reconciliation, and Expense modules to provide complete visibility into payables.
Bills (AP documents) are accounting documents representing vendor invoices. They progress through states: DRAFT → POSTED → PARTIALLY_CLEARED → CLEARED → ARCHIVED. Each bill contains line items mapped to GL accounts and cost centers.
Vendors represent suppliers and service providers. Vendor records contain contact information, banking details, tax IDs, and payment preferences. Vendors can range from small freelancers to major suppliers.
Approval Workflows ensure bills are reviewed by appropriate stakeholders (manager, finance, executive) before payment. Light supports multi-level approvals and conditional rules.
Payments settle vendor bills through various methods: bank transfer, checks, ACH, credit card, or virtual payments.
Good to know: Light's AP module uses AI to extract data from vendor invoices automatically, reducing manual data entry by 90%.
Light handles complex AP scenarios:
Vendors can be:
Each vendor has:
Most organizations require bill approvals before payment:
Light automates routing and tracks approval status.
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