Submitting an expense in Light is fast and simple. Just snap a photo of your receipt, and Light's AI does the heavy lifting. Here's how.
Last updated Mar 24, 2026 · 2 min read
Note: To submit expenses for reimbursement, your account must have the Reimbursement access role. If you don't see expense or reimbursement options in Light, ask your admin to assign this role to you.
Log into Light and click Expenses in the sidebar. You'll see all your past expenses and a button to submit a new one.
Click the "+ New Expense" or "Submit Expense" button. Light will take you to the submission form.
This is where Light's AI comes in. You can:
The better the photo, the better Light's AI can read it. Make sure the receipt is well-lit and text is readable.
Light's AI automatically reads your receipt and fills in:
Review what the AI filled in. If anything looks wrong, click to edit it and correct it manually.
Before you hit submit, Light checks your company's expense policies. If your expense violates a policy (e.g., it's over the limit for that category, or receipts are required), Light will flag it in red and explain what's wrong. You can:
Click "Submit for Approval". Your manager (or whoever approves expenses on your team) will get notified. You'll see your expense status change to "Submitted" in your Expenses list.
Once submitted, your expense goes to your manager for approval. Check your Expenses page to track the status. Learn more in Tracking Your Reimbursement Status.
"Light can't read my receipt" Try taking another photo in better lighting, or upload a digital receipt from your email if you have one. You can also type in the details manually.
"I submitted by mistake" If your expense is still "Submitted" (not approved yet), you can click it and edit or delete it. Once approved, contact your manager or admin to handle changes.
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